Finance Department
The Finance Department supports the day-to-day business operations of Grant Parish Public Schools. The department works with schools, district staff, vendors, and community partners on payroll, accounts payable, purchasing, reimbursements, property inventory, budget support, and financial reporting.
This page is primarily for district and school staff who need finance contacts, forms, purchasing information, reimbursement guidance, budget transparency links, bid information, or E-Rate postings. Staff should contact the Finance Department before submitting a form if they are unsure which document or procedure applies.
Quick Access
Use these links to jump to common Finance Department information.
Finance Department Staff
All calls are answered through the Grant Parish Public Schools central office at 318-627-3274. Use the extensions below to reach specific Finance staff.
Farrah Edwards
Finance DirectorAlan Futrell
Payroll AccountantBriana Hamilton
AccountantDarlene Anthony
Accounts Payable / PurchasingFinancial Forms
Download financial forms for district and school staff. Forms are organized by who uses them. Contact the Finance Department before submitting if you are unsure which form applies to your situation.
Direct Deposit Authorization Form
Use to set up or update direct deposit for your GPSB paycheck. Attach a deposit slip that clearly shows your bank routing number and account number. Submit the completed form and deposit slip to payroll or business office staff.
Download PDF →Employee Absence & Substitute Pay Form
Monthly form recording employee absences, leave reason codes, and substitute information. Complete one form per employee per month. Requires employee and principal signatures. Submit at the end of each month. Reason codes and class codes are printed on the form for reference.
Download PDF →Expense Statement
Use to request reimbursement for approved out-of-pocket expenses, including travel and conference costs. Download the Excel file, complete all fields, and submit to the Business Office with supporting receipts and any required approvals.
Download Excel →Credit Card Usage Form
Required documentation for any purchase made with a district-issued credit card. Attach a receipt, order copy, agenda, or hotel bill and submit to Accounts Payable. Sign the receiving ticket when goods arrive and turn it in to Accounts Payable.
Download PDF →Materials and Supply Requisition Form
Use to request the purchase of materials, supplies, or equipment through the district Purchasing Department. Include vendor information, item descriptions, quantities, unit prices, and charge codes. Supervisor approval signature is required before submission.
Download PDF →Contracted Services Form
Documents time worked and payment owed to a contracted, non-employee individual. Record each date, hours worked, and payment amount. Must be signed by the payee and the supervising principal or supervisor. Note: employees must be paid through central office payroll — do not use this form for employees.
Download PDF →Payment to Individual for Services — Form AP1099
Required when paying a non-employee individual for services rendered. Needed for IRS reporting purposes. Include the individual’s SSN or Tax ID number; taxes must be withheld if not provided. Attach a copy of the check and the invoice. Submit the completed form, check copy, and invoice to the Business Office weekly.
Download PDF →Bookkeeping Request Form
Teachers use this form to request a reconciliation report or account balance from their school bookkeeper. Specify the account and date range needed. Submit at least one full business day before the information is needed — same-day requests cannot be accommodated.
Download PDF →Check Request Form
Use to request a check from a school activity account. Provide the account name and number, payee name and address, payment description, and amount. Requires bookkeeper and principal signatures before the check can be issued.
Download PDF →School Collection Log
Records all money collected from students for any purpose. Enter each student’s name, amount collected, and payment method. Both the collecting teacher and the school bookkeeper must verify and sign the totals. The deposit amount must match the total collected.
Download PDF →Ticket Sale Reconciliation
Complete after any ticketed school event to reconcile ticket sales, complimentary tickets issued, and actual cash collected. Record general admission and student ticket rolls separately. Two signatures required. The form must balance before submission.
Download PDF →Property Inventory Change Form
Submit one form per item to report any change to district-owned property. Complete only the section that applies: adding new property, reporting a location change, disposing of property (discard, sale, theft, or trade-in), or re-tagging an item. Principal signature and date required for disposals and location changes. Contact the Finance Department for questions about asset classification or charge codes.
Download PDF →Request for Fund Raiser
Submit before beginning any fundraising activity. Describe items to be sold, anticipated dates, expected profit, and purpose. Requires faculty sponsor and club president signatures. The principal must approve the request before any fundraising activity begins.
Download PDF →Fundraising Activity Final Report
Complete after the fundraiser is finished. Documents total revenue, expenses, net profit, and profit percentage (district target: 30%–40%). Verify all deposits and checks with the school bookkeeper and attach a bookkeeper printout. Faculty sponsor and bookkeeper signatures required.
Download PDF →Check Reissuance Request Form
Use this form when a check issued by Grant Parish School Board was not cashed within the 90-day valid period and a replacement check is needed. This may apply to district staff or outside payees. Submit the completed form to the Business Office and include the original check if it is available.
Download PDF →Budget, Bids, E-Rate, and Fraud Reporting
Use these resources to find public finance information, vendor bid opportunities, E-Rate postings, and fraud reporting information.
Budget Documents and Audit Reports
The district’s adopted budget, operational budget, annual audit report, Act 370 semiannual expenditure reports, and Louisiana School Transparency Project information are posted on the Budget and Financial Transparency page.
View Budget & Transparency Page →Current Bids — Bid Express
Grant Parish School Board posts public bids on Bid Express, an online bid management platform provided by Infotech. Vendors and contractors may view current solicitations and submit responses through the platform.
Visit Bid Express →E-Rate Filings and Competitive Bidding
Grant Parish School Board participates in the federal E-Rate program. Current Form 470 competitive bidding documents and related filings will be posted here when available.
Report Suspected Fraud or Misuse of Public Funds
To report suspected fraud, waste, or abuse of public funds related to Grant Parish Public Schools or any Louisiana public entity, use the Louisiana Legislative Auditor’s official reporting portal. Reports may be submitted anonymously.
Report Fraud (LLA) →Contact the Finance Department
Contact the Finance Department for questions about financial forms, payment processing, purchasing, payroll, expense reimbursements, or property inventory. Please have your account number or charge code ready when calling about a specific transaction.
Main Office:
318-627-3274
Colfax, Louisiana 71417