Must possess at the minimum a high school diploma or its equivalent. Education supplemented by courses in office processes and procedures with clerical and/or secretarial experience is preferred; ability to perform Notary Public duties is preferred.

• File, copy, and handle mail-out materials.
• Answer telephone, route calls, take messages, make phone calls and hotel reservations.
• Attend School Board Meetings to record minutes; assist Superintendent in preparing official minutes of each meeting for permanent record keeping and publication.
• Prepare a reference index of minutes for research purposes.
• Prepare legal notices, advertisements, etc. for publication in official journals, and maintain files of clippings from newspapers.
• Maintain a “library” of periodicals and books for the Superintendent.
• Open Superintendent’s mail.
• Schedule meetings and conferences in boardroom for board personnel and other groups.
• Take dictation, type routine and non-routine correspondence, and maintain accurate and up-to-date filing system.
• Arrange Superintendent’s calendar of office appointments, committee meetings, etc.
• Prepare school board agenda and deliver to board members, schools, and press, in advance of regular meetings.
• Handle correspondence and records in connection with elections, election notices, and results of all tax and bond elections.
• Cover the telephone and reception area as assigned.
• Submit updated documents to appropriate entities/personnel in reference to the Grant Parish School Board policy manual.
• Maintain Section-16 Little River lot leases, and take annual payments from Lessees.

• Engage in self-reflection and growth opportunities to support high levels of learning for all students.
• Collaborate and communicate effectively with families, colleagues, and the community to promote students’ academic achievement and to accomplish the district’s mission.
• Maintain professional personal appearance and demonstrate respect for colleagues.
• Attend work regularly; report to work on time; and provide advance notice of need for absence.
• Complete work efficiently and accurately (with few/no errors) within deadlines without supervision.
• Perform job responsibilities consistently, use time wisely, plan properly, take care of materials and equipment.
• Maintain confidentiality and demonstrate trustworthiness; exercise good judgment.
• Support, implement, assist with, and/or ensure application of district initiatives and other programs or directives of the Superintendent and Board.
• Keep direct supervisor informed of the progress being made in the area(s) of responsibility.
• Attend meetings and/or staff development that address area(s) of responsibility as directed by supervisor.
• Complete and submit all forms, reports, documentation, and training by required dates and in accordance with district policies and procedures.
• Communicate appropriately and work effectively with all populations.
• Remain open to suggestions and innovative ideas; receive and apply feedback.
• Demonstrate competence in areas of responsibility.
• Follow the specific requirements established by the School Board (LEA), State Department of Education (SDE), the State Board of Elementary and Secondary Education (SBESE), and/or Federal regulations and guidelines established by each.
• Perform any duty, not specifically assigned, as deemed necessary by the assigning authority in order to maintain continuity where needed.