Must possess at the minimum a high school diploma or its equivalent. Education supplemented by courses in office processes and procedures with clerical and/or secretarial experience is preferred.

RECEPTIONIST

• Greet and assist as needed, the public, parents, students, and guests.
• Answer the telephone.
• Receive and deliver messages.

SECRETARY

• Assist in the preparation for the opening of school.
• Maintain current files on all students.
• Maintain current contact information for all students, employees and substitute employees including updating the database.
• Registration of new students, including making folders, and requesting school records when applicable.
• Prepare for the closing of school.
• Assist in obtaining substitutes for all employees.
• Record daily absences for all employees.
• Maintain substitute timesheets.
• Order janitorial supplies.
• Prepare and maintain all forms used in the office.
• Requisition supplies and maintenance on all copy machines.
• Distribute mail.
• Maintain student insurance records.
• Maintain Honor Roll/failures each six weeks/year.
• Order supplies and equipment for the school maintaining an adequate inventory.
• Maintain bus mileage on all field/athletic trips.
• Check students in and out of school.
• Prepare letters, newsletters, and other clerical work as requested by the principal.
• Assist in issuing tardy slips and bus notes.
• Adhere to privacy laws of students and all staff.

BOOKKEEPING

• Maintain a school accounting system by collecting, counting, and recording all money.
• Make daily bank deposits.
• Pay bills and maintain invoice files.
• Post transactions timely and maintain current balances of school activities in the computerized school accounting system.
• Timely reconcile the school bank account each month.

OTHER

• Administer daily medications to students.
• Distribute school pictures and collect monies.
• Assist in Junior/Senior pictures.
• Assist in graduation.
• Ensure appropriate security and safety methods are employed within the office.
• Monitor students referred for illness or disciplinary action for the purpose of ensuring student welfare and maintaining a secure office environment.

• Engage in self-reflection and growth opportunities to support high levels of learning for all students.
• Collaborate and communicate effectively with families, colleagues, and the community to promote students’ academic achievement and to accomplish the school’s mission.
• Maintain professional personal appearance and demonstrate respect for colleagues.
• Attend work regularly; report to work on time; and provide advance notice of need for absence.
• Complete work efficiently and accurately (with few/no errors) within deadlines without supervision.
• Perform job responsibilities consistently, use time wisely, plan properly, take care of materials and equipment.
• Maintain confidentiality and demonstrate trustworthiness; exercise good judgment.
• Support, implement, assist with, and/or ensure application of district initiatives and other programs or directives of the Superintendent and Board.
• Keep direct supervisor informed of the progress being made in area(s) of responsibility.
• Attend meetings and/or staff development that address area(s) of responsibility as directed by supervisor.
• Complete and submit all forms, reports, documentation, and trainings by required dates and in accordance with district policies and procedures.
• Communicate appropriately and work effectively with all populations.
• Remain open to suggestions and innovative ideas; receive and apply feedback.
• Demonstrate competence in areas of responsibility.
• Follow the specific requirements established by the School Board (LEA), State Department of Education (SDE), the State Board of Elementary and Secondary Education (SBESE), and/or Federal regulations and guidelines established by each.
• Perform any duty, not specifically assigned, as deemed necessary by the assigning authority in order to maintain continuity where needed.